Go City Limited is a "controller" in relation to personal data. Put simply, this means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because you are likely applying for work with us (whether as a colleague, worker or contractor). This just helps us to makes you aware of how and why your personal data will be used, in this instance, for the purposes of the recruitment and hiring process, and how long it will usually be retained for. It provides you with certain information that must be provided under the UK General Data Protection Regulation (UK GDPR).
We will comply with data protection law and principles, which means that your data will be:
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
We may also collect, store and use the following types of more sensitive personal information:
We usually collect personal information about candidates from the following sources:
We will use the personal information we collect about you to:
We also need to process your personal information once you have been offered a job, so that we can enter into a contract of employment with you.
Having received your CV and covering letter, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to invite you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we will then check you right to work, and may then take up references before confirming your appointment. This all sounds quite lengthy and a very one way process. We promise that those interviews are a two way process and we know that it is important you decide if we are right for you too!
If you fail to provide information when we ask for it, particularly, when it is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
We will use your particularly sensitive personal information in the following ways:
We will only share your personal information with the following third parties for the purposes of processing your application: Workable is the key one here. That is our applicant tracking system that helps us to hire people!
All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
We will hold your personal information on our systems for as long as necessary depending on the purpose to which it was provided or until you request it is deleted.
When determining the relevant retention periods, we will take into account a whole host of factors including:
We keep your personal information for a period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this time, we will securely destroy your personal information in accordance with our data retention policy or applicable laws and regulations.
Under certain circumstances, by law you have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please email email@example.com
When you apply for a role, you provide consent to us processing your personal information for the purposes of the recruitment and hiring exercises. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, you just need to send over an email or contact firstname.lastname@example.org. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.